Administrative Coordinator

New Creation Photography is a professional photography studio serving individuals, families, and organizations throughout the Cedar Rapids and Iowa City area. Our work includes maternity, birth, newborn, family, senior, and event photography, with a focus on creating a welcoming, organized, and professional experience for every client.

We are seeking a dependable, organized, and detail-oriented Administrative Coordinator to support client communication, scheduling, documentation, and day-to-day studio operations.

Position Overview The Administrative Coordinator plays an important role in keeping daily studio activities organized and running smoothly. This position supports appointment scheduling, client inquiries, administrative records, project coordination, and communication before and after photography sessions.

The ideal candidate is friendly, professional, highly organized, and comfortable managing multiple priorities. Previous photography industry experience is helpful but not required; candidates with strong administrative and customer service skills are encouraged to apply.

Key Responsibilities

Provide day-to-day administrative support for studio operations
Respond to routine client inquiries by phone, email, and other communication channels
Schedule photography sessions, consultations, meetings, and other appointments
Maintain and update the studio calendar and appointment information
Confirm upcoming sessions and communicate scheduling details to clients
Assist with coordinating maternity, newborn, family, senior, and other photography sessions
Maintain accurate client contact information and administrative records
Prepare and organize forms, agreements, questionnaires, and other client documentation
Track outstanding client information, documents, and follow-up items
Assist with new-client intake and provide general information about studio processes
Organize digital files, correspondence, and internal documentation
Maintain accurate records of appointments, projects, and client communications
Assist with rescheduling requests and calendar changes
Coordinate information between clients, photographers, and other team members when needed
Prepare basic spreadsheets, reports, schedules, and administrative documents
Assist with organizing photography project timelines and upcoming studio activities
Support communication related to completed sessions, product orders, and client follow-ups
Help maintain an organized and welcoming studio environment
Handle client and business information with professionalism and confidentiality
Monitor office and studio supplies and assist with replenishment when needed
Support special projects, events, and other studio activities
Assist with improving administrative processes and record organization
Perform additional administrative and operational responsibilities as needed

Qualifications

High school diploma or equivalent required; additional education is a plus
Previous experience in administration, office coordination, customer service, scheduling, photography, or a related environment is preferred but not required
Strong organizational and time-management skills
Excellent attention to detail
Professional written and verbal communication skills
Friendly and customer-focused approach
Ability to manage multiple appointments, requests, and deadlines
Comfortable communicating with clients by phone and email
Basic computer skills, including email, calendars, spreadsheets, and digital documents
Ability to maintain accurate and organized electronic records
Strong follow-through and problem-solving skills
Ability to adapt to schedule changes and changing priorities
Ability to work independently while collaborating effectively with others
Interest in photography or creative services is helpful but not required
Willingness to learn studio procedures and workflows

What We Offer

Competitive compensation
Full-time employment opportunity
Training and support for studio procedures
Professional and creative work environment
Hands-on experience with photography studio operations
Opportunities to develop administrative, scheduling, and client-service skills
Exposure to a variety of photography projects and client experiences
Opportunities for professional growth and additional responsibilities

Why Join New Creation Photography?
A successful photography experience involves much more than the time spent behind the camera. Careful scheduling, clear communication, organized documentation, and dependable administrative support help every session run smoothly from the initial inquiry through completion.
As an Administrative Coordinator, you will help keep those processes organized while supporting both clients and daily studio operations.

If you are organized, dependable, detail-oriented, and enjoy working with people in a creative environment, we encourage you to apply for the Administrative Coordinator position with New Creation Photography.

Pay: $20.10 - $23.80 per hour

Expected hours: 40.0 per week

Benefits

Employee assistance program
Employee discount
Flexible schedule
Flexible spending account
Paid time off
Professional development assistance
Referral program

Work Location: In person