Administrator, Reception - Nonprofit Organization

-Track and report on volunteer teacher and student enrollment, absences and tardiness -Greet visitors, teachers, students and families with enthusiasm and a smile -From time to time assist executive director in administrative functions as assigned, including telephone, e-mail, photocopying, photography, directing mail. -Welcome families and sign in students and teachers -Assist the director of music education in making timely phone calls in response to teacher and/or student cancellations and rescheduling -Photograph, organize and maintain images of students and board members, using FileMaker Pro database -Assist director of music education with student and family surveys and questionnaires periodically -Administer the “Star Prize” system, recording stars, awarding prizes and tracking star accounts for students -Procure and manage the process of birthday and holiday cards for students, board members, and selected donors in support of the executive director -Assist in communication with students and their families regarding activities, events, schedule changes, requirements, etc. Demonstrate in composing your email that you understand what this organization does in the community. (Writing is important in this job) 3\\. We are a small staff (4 FT and 1 PT), so chemistry and attention to detail are keys to success!